109 W 1st Street
Portales, NM 88130
NM Procurement Code
Audit Report FY 2018-19
Audit Report FY 2017-18
Audit Report FY 2016-17
Audit Report FY 2015-16
Audit Report FY 2014-15
Audit Report FY 2013-14
Audit Report FY 2012-13
Audit Report FY 2011-12
Audit Report FY 2010-11
Audit Report FY 2009-10
Audit Report FY 2008-09
The Finance Department’s mission is to obtain the most desirable goods and services to meet the County’s operational needs at the lowest possible cost, delivered in a timely manner, and in compliance with all County policies and applicable State Purchasing laws. Public purchasing has the responsibility to obtain the most value for the tax dollar in a fair, efficient, and equitable manner. To achieve this objective, the Finance Department seeks to foster as much competition as possible. In doing so, we adopt the goal of fairness by ensuring all who wish to compete for the opportunity to sell to Roosevelt County can do so. Our policy is intended to give all suppliers full, fair, prompt, and courteous consideration, keep competition open and fair, solicit supplier suggestions in the determination of clear and adequate specifications and standards, be cooperative with suppliers and consider possible difficulties they may encounter, and to observe strict truthfulness and ethics in all transactions and correspondence.
We take the responsibility of managing the County’s finances very serious and continue to develop and implement new safe guards and policies. Any employee or resident with concerns of abuse or fraud is encouraged to contract Roosevelt County Administration at (575) 356-5307.
The Finance Department is responsible for managing many different financial functions for the County, including:
-Monitor compliance with Procurement Code as published by the State of New Mexico.
-Monitor compliance with the Procurement Policies and Procedures as published by the County Commission.
-Prepare and disperse bids and requests for proposals with vendors.
–Ensure that the funds of the County are expended in the most efficient and cost effective manner.
-Issue purchase order numbers in accordance to standard county and state procurement codes.
-Receive and verify invoices for payment.
-Prepare checks, purchase orders, requisitions and other related forms and documents.
-Reconcile Purchase Cards on a monthly basis for each department.
-Processes checks to vendors in a timely manner.
-Preparation and maintenance of annual budget.
-Review monthly cash reports by fund.
-Monthly report of revenue and expense by fund and department.
Roosevelt County Budget: